Purchase & Procurement
Purchase management software for controlled, accountable buying
Know what was requested, approved, ordered, received and billed. Omnegic ERP connects procurement to inventory and accounts payable so spending stays visible and controlled.
The challenge
Why purchasing is hard to control without a system
- 01
Purchases happen outside a process
Items are ordered by phone or message without a requisition or approval, and finance only finds out when the bill arrives.
- 02
Bills don’t match what arrived
Without linking receipts to orders, it is difficult to check whether quantities and prices on a supplier bill are correct.
- 03
Reordering depends on memory
Stores staff notice shortages late, leading to emergency purchases at less favourable prices.
The Omnegic approach
Omnegic ERP gives purchasing a clear sequence: requisition, approval, purchase order, goods receipt and supplier bill. Each document references the one before it, so quantities and prices can be checked at every stage and stock and payables stay accurate.
Capabilities
What Omnegic Purchase & Procurement covers
Standard capabilities describe the module’s intended scope. Items marked as configured per implementation depend on your setup and are confirmed with you during evaluation.
Purchase requisitions
Departments or stores raise requests for items they need, creating a record before anything is ordered.
Purchase orders
Convert approved requisitions into purchase orders with supplier, quantities, prices and expected dates.
Supplier records
Maintain supplier details, terms and purchase history in one shared place.
Goods receiving
Record what actually arrived against the purchase order, including partial receipts.
Supplier bills and matching
Check supplier bills against orders and receipts before they become payables.
Purchase returns
Return goods to suppliers with matching stock and accounting adjustments.
AI purchase planning and price alerts
Reorder suggestions based on forecast demand, and alerts when purchase prices or quantities fall outside their usual range.
Configured or confirmed per implementation
Approval rulesConfirm in evaluation
Approval steps by amount, department or category can be configured to match your delegation of authority.
Gate passes and receiving documentsConfirm in evaluation
Inward documentation at the gate or store can be aligned with your physical receiving process.
Workflow
Requisition to payment, step by step
A connected procurement flow creates an audit trail without adding paperwork.
- 1
Requisition
Stores or a department requests items with a reason and quantity.
- 2
Approval
The responsible manager approves or adjusts the request.
- 3
Purchase order
Procurement issues a PO to the chosen supplier.
- 4
Goods receipt
Received quantities are recorded and stock increases.
- 5
Supplier bill
The bill is matched to the PO and receipt, then posted to payables.
Purchase
Controls that protect your margins
Procurement controls are only useful if people can follow them easily. These checks happen inside the normal workflow.
No order without a request
Every PO can trace back to a recorded need.
Three-way check
Order, receipt and bill are compared before payment.
Price history
Compare current quotes with what you paid before.
Open order follow-up
See which POs are overdue for delivery.
Connected modules
How Purchase & Procurement connects with the rest of Omnegic
Information created here is used elsewhere automatically, which is what removes duplicate entry.
- Inventory & WarehouseGoods receipts increase stock in the right warehouse and location.Explore Inventory
- Accounting & FinanceMatched supplier bills post to accounts payable for payment.Explore Accounting
- Sales ManagementConfirmed customer orders can highlight items that need to be purchased.Explore Sales
- Project ManagementPurchases can be linked to projects so material costs are tracked per job.Explore Projects
Benefits
What your team gains
Spending visibility
See committed spend through open purchase orders, not just paid bills.
Fewer billing disputes
Bills are checked against what was ordered and received.
Better supplier decisions
Purchase history supports negotiation and supplier comparison.
Accountable approvals
Approvals are recorded in the system rather than in messages.
FAQ
Purchase questions, answered
Can we require approval before a purchase order is issued?
Approval steps are part of the configurable scope. During implementation we map your current delegation of authority, for example approval limits by amount or department, and configure the workflow to match.
How does purchasing update inventory?
When goods are received against a purchase order, stock increases in the receiving warehouse. This keeps inventory accurate without a separate stock entry.
Can we record partial deliveries from suppliers?
Yes. Receipts are recorded for the quantities that actually arrive, and the remaining quantity stays open on the purchase order.
Does it handle imports and landed costs?
Import purchasing and the allocation of costs such as freight, duties and clearing charges vary significantly between businesses. These requirements should be reviewed during evaluation so the setup can be confirmed for your case.
Can purchases be charged to projects or departments?
Yes, purchases can be associated with projects, and department or cost-centre allocation can be configured where your reporting needs it.
Who typically uses the purchase module?
Procurement officers, store keepers, department heads who raise requisitions, approving managers and the accounts payable team.
Bring control to every purchase
See how requisitions, approvals, receiving and supplier bills fit together for your team.